10 Time-Saving PDF Tips Every Professional Should Know

Boost Your PDF Productivity

Working with PDFs is a daily task for most professionals. Here are 10 tips to work smarter, not harder.

1. Use Keyboard Shortcuts

Most PDF readers support shortcuts like Ctrl+F (find), Ctrl+P (print), and Ctrl+G (go to page).

2. Merge Related Documents

Instead of sending multiple attachments, combine related PDFs into one document using AltaPDF.

3. Standardize Page Sizes

Use auto-scaling to ensure all pages are the same size before printing.

4. Compress Before Sharing

Large PDFs can be slow to email. Compress them for faster sharing.

5. Use Bookmarks

For long documents, add bookmarks for easy navigation.

6. Extract Specific Pages

Don't share the entire document if only a few pages are relevant.

7. Convert to PDF Early

Convert documents to PDF before sharing to preserve formatting.

8. Use OCR for Scanned Documents

Make scanned PDFs searchable with OCR technology.

9. Batch Process When Possible

Process multiple files at once instead of one at a time.

10. Keep Originals

Always keep original files before making changes to PDFs.

Conclusion

These simple tips can dramatically improve your document workflow. Start implementing them today!