Batch Processing PDFs: Work Smarter, Not Harder

The Power of Batch Processing

When you have dozens or hundreds of PDFs to process, doing them one at a time is inefficient.

When to Use Batch Processing

• Merging monthly reports
• Converting file formats
• Adding watermarks
• Compressing for email
• Standardizing page sizes

Batch Merging with AltaPDF

The Process

• Select all PDFs at once
• Arrange in desired order
• Choose page size
• Single click to merge all

Tips for Efficiency

• Name files with numbers for easy ordering
• Group related documents in folders
• Keep originals as backup

Organizing Files for Batch Work

Folder Structure

`` /Documents /2024-Reports /January /February /March /Contracts /Invoices `

Naming Convention

` YYYY-MM-DD_DocumentType_Version.pdf 2024-01-15_Report_v1.pdf ``

Time Savings

| Task | Manual | Batch |
|------|--------|-------|
| Merge 10 PDFs | 5 min | 30 sec |
| Merge 50 PDFs | 25 min | 2 min |

Best Practices

• Verify before processing - Check files are correct
• Test with small batch - Before processing hundreds
• Keep backups - Don't overwrite originals
• Document your process - For consistency

Conclusion

Batch processing transforms tedious tasks into quick operations. Use AltaPDF's drag-and-drop to process multiple files efficiently.